Finance Associate (Contract)

Position: Finance Associate (Contract)

Advance North Carolina and North Carolina Black Alliance are seeking a finance associate. The finance associate is responsible for general bookkeeping, data entry, and integrity for both organizations, ensuring that proper generally accepted accounting principles (GAAP) are utilized to track, manage, and record the organization’s financials for full compliance and cash management.

This position will work closely with the Chief Finance Officer and Certified Public Accountants.

Key Responsibilities:

Financial Management

  • Assistance managing the chart of accounts and program class identifiers.
  • Utilizing the appropriate financial management system to properly track, classify, and record all income and expense transactions.
  • Code each transaction to the appropriate Chart of Account (based on the budget), Class (based on the program) and Donor (based on the Grant).
  • Assist with tracking programmatic expenditures and grant allocations based on the parameters defined in the grant agreements.
  • Create, manage, and maintain all account receivables and payables when identified.
  • Assist with managing the organization’s accounts and ensuring proper monthly reconciliations of payroll entries, credit card and PEX card statements, and all other accounts as required.
  • Utilize monthly timesheet reports for compensation program allocations for more accurate reporting.
  • Assist with month-end close process and ensure accuracy.
  • Assist in establishing internal processes and procedures for the financial team that are recorded in the internal controls document.
  • Quality control approved expense reports to ensure they adhere to the Travel Policy and meet reimbursement guidelines.
  • Run bi-monthly payroll for team members
  • Participate in monthly meetings with designated CPAs

Financial Reporting

  • Assist with monthly financial reports for each director, including a budget analysis that will inform future spending decisions.
  • Assist the CPA prepare and present monthly financial reports for the chief finance officer, executive director, and board of directors, providing analysis and recommendations as needed.
  • Assist with grant tracking and expenditures based on utilization and budget guidelines.

Credit Card Management

  • Monthly credit card reconciliations and classification
  • Monthly PEX card reconciliations and classification
  • Identify and report fraudulent activity.

Budgeting and Forecasting

  • Assist with the annual budgeting process for both organizations.
  • Consult with the CFO and development director to identify annual revenue goals by category (individual, company, institutional giving, etc.).
  • Consult with the CFO, and program directors to identify anticipated program expenditures based on work plan and commitments.
  • Monitor actual performance against budget and provide regular updates and analysis to the  CFO, executive director, and board of directors.
  • Identify restricted grant dollars that cross over multiple fiscal years to ensure those funds are protected based on commitments made.

Special Projects and Process Improvements

  • Research helpful systems and tools for cost savings and production effectiveness for review  with the Chief Operations Officer
  • Project manage implementation of process improvements that enhance the organization’s flexibility, accuracy, and scalability with proper integrations.

The chief finance officer and/or executive director may assign other tasks.

Education & Qualifications:

  • Proven work experience, preferably in a 501c nonprofit organization (5+ years)
  • Familiarity with the way nonprofit organizations are structured.
  • Excellent knowledge of data analysis, risk management and forecasting methods
  • Hands-on experience with accounting and financial management software and different applications (e.g., APLOS, Quickbooks, Bll.com, PEX, Gusto, Expense Point, etc.)
  • Proficient and expertise in MS Excel
  • Analytical skills
  • Detailed Oriented
  • Ability to explain financial terms in simple language.
  • Ability to self-motivate, work with both close direction and independently, function well as a team member, and know when to seek guidance or get help.
  • Strong interpersonal skills, experience meeting deadlines and funding goals, and the ability to multitask while maintaining a calm, professional work style.
  • Proficient in Microsoft Word, Excel, PowerPoint and Google applications.
  • BSc or MSc in Finance, Accounting or relevant field
  • North Carolina Resident Preferred

Expectations & Compensation:

  • This is a contract position with compensation commensurate with experience
  • Salary Range: $70,000 – $80,000

How to Apply:

Email résumé, references and cover letter to Dionne Lester (ANC) or Dionne Lester (NCBA).

Advance North Carolina is an Equal Opportunity employer. Personnel are chosen on the basis of ability without regard to race, color, religion, sex, national origin, disability, marital status or sexual orientation, in accordance with federal and state law.

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